The following are sample policies and other resources for the School of Government’s ARP Basics sessions. We are offering these sessions once a month via Zoom as part of our ARP Office Hours to help those newer to the American Rescue Plan Act Coronavirus State and Local Fiscal Recovery Funds (ARP/CSLFRF) grant program learn about eligible expenditures, compliance, reporting, and audit requirements. Those who are more seasoned with ARP/CSLFRF also may attend at any time for a refresher. See below for the ARP Office Hours schedule, including the first two ARP Basics sessions. (This blog post will be periodically updated to reflect additional dates/times.)
For All Counties & Municipalities
Powerpoints.
Basic Compliance. The following are sample policies that must be adopted by all counties and municipalities, regardless of how much funding they received or how they expend their ARP/CSLFRF funds.
- ARP/CSLFRF Sample Eligible Use Policy
- ARP/CSLFRF Sample Allowable Cost Policy (and explanatory blog post)
- ARP/CSLFRF Sample Civil Rights Compliance Policy
- ARP/CSLFRF Sample Conflicts of Interest Policy
- ARP/CSLFRF Sample Records Retention Policy Addendum
- ARP/CSLFRF Sample Grant Project Ordinances and Budgeting Processes
Implementation Tools for Basic Compliance. The following are implementation tools we’ve created to help local governments navigate basic requirements, document compliance with eligible use and allowable cost policies for revenue replacement expenditures, and track obligations and expenditures.
- REVENUE REPLACEMENT ROADMAP
- Revenue Replacement: Eligible Use and Allowable Cost Documentation Template
- Revenue Replacement: Tracking Obligations and Expenditures by Project Template
- Blog Post on All Compliance Requirements for Revenue Replacement
For Counties and Municipalities Receiving Over $10 million in ARP/CSLFRF
Advanced Compliance. The following are additional compliance policies that counties and municipalities receiving over $10 million in ARP/CSLFRF funds may need to adopt and implement, depending on their specific expenditures.
- ARP/CSLFRF Sample Subaward Policy and Risk Assessment, Subaward Agreement, and Subrecipient Monitoring Templates (and explanatory blog post)
- ARP/CSLFRF Sample Property Management Policy
- ARP/CSLFRF Sample Program Income Policy
- Blog on ARP/CSLFRF Premium Pay
- ARP/CSLFRF Sample Federal Procurement Policy
Implementation Tools for Advanced Compliance.
- Sample Contract Terms Compliant with Uniform Guidance Procurement Requirements
- Employee Personnel Activity Report Form (to record time spent working on grant-funded project)
- ARP/CSLFRF Advanced Project Tracking Template
- Blog Post on Design/Build Contracting with ARP/CSLFRF
- Blog Post on Increasing Micro-Purchase Threshold
- Blog Post on Procuring Single Audit Services
ARP Office Hours Schedule (including ARP BASICS sessions)
- Friday, April 14, from 8:30-9:30am
- Wednesday, April 19, from 8:30-9:30am
- Friday, April 21, from 12:30-1:30pm (note slightly modified time)
- April 24, from 2-4pm (P&E report)
- April 25, from 2-4pm (P&E report)
- April 26, from 11-1pm (P&E report)
- April 27, from 8:30-10:30am (P&E report)
- April 28, from 9-11am (P&E report)
Here is the new Zoom Log in for all Office Hour Sessions:
https://zoom.us/j/95481909044?pwd=UlE2VHNhN2luS0JEYTJqeTZTMFRWdz09
Meeting ID: 954 8190 9044
Passcode: 779726
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